weddings and special events and private estates: Is hiring an event planner right for you?

Tuesday, May 14, 2013

Is hiring an event planner right for you?

You might be asking yourself, do I really need to hire an event planner? Obviously, this subject is rather dear to my heart, since it is what I do for a living. LOL.

Listed below are a few questions that we ask potential clients to see if an event planner is the right choice for them and if so, which level of service can best fit their needs.

1. Are you having a private estate wedding or special event where everything must be brought in?
2. Are you having a large event with over 150 guests?
3. Are you planning a destination wedding?
4. Are you on a firm budget?
5. Are you super busy with work and/or school?
6. Are there family issues that you are not sure how to handle?

If you answered yes to any of these questions, then you may want to consider hiring a coordinator for your event.

Most weddings will take an estimated 150 hours to plan and if someone does not have the time to handle or wants someone to help execute their vision, then an event planner might be the right decision.

There are different types of planning options to choose from such as -

day of coordinator -
This is the most popular package. The coordinator is hired a least four to six weeks from the event.
His or her job is to make sure that all of the event professionals are confirmed, including a walk through at the venue, creating a timeline and that all of your logistics are in order, plus the coordinator is present on the event day as the go to person.

full service coordinator -
This package includes everything from finding the venue, designing the look and feel of the event, recommending and hiring the event professionals, handling the weekend itinerary for the guests, and the coordination for the event.

a la carte coordinator-
Clients who do not want to pay for a day of or full service coordinator, but want someone to help them with specific projects such as finding a location, event professional recommendations and /or a walk through meeting at the venue to discuss the design and logistics. Most coordinators will charge by the hour or by the project. This works well for couples or clients that have a limited budget, but want to make sure that they cover their bases and keep stress free.

Highlight Wedding -